Job Summary
We are seeking a dependable and detail-oriented Accounting Assistant for a temp-to-hire opportunity in West Mifflin, PA. This role supports day-to-day accounting operations in a busy office environment, with a primary focus on accounts payable along with accounts receivable, customer service, and administrative accounting support.
This is a strong opportunity for an accounting professional with 1 to 2 years of experience who enjoys accurate financial recordkeeping, working with invoices and payments, and supporting customers in a professional office setting. The team-oriented environment offers the chance to build practical accounting experience, contribute to smooth financial operations, and grow into a long-term role.
Key Responsibilities
- Process vendor invoices, maintain vendor records, prepare payments, and support the accounts payable process from invoice receipt through payment.
- Reconcile vendor accounts, research invoice or payment discrepancies, and assist with general ledger records related to assigned accounting activities.
- Generate customer invoices, apply payments, credits, and adjustments, and maintain accurate billing and receivable records.
- Prepare bank deposits, record incoming payments, monitor receivable accounts, and assist with collection follow-up as needed.
- Answer customer calls regarding invoices, payments, account balances, and credit card payment processing.
- Produce routine financial reports, support month-end accounting activities, and follow established accounting procedures and internal controls.
Compensation and Benefits
- Pay rate: $20 to $23 per hour.
- Job type: Temp-to-hire.
- Location: West Mifflin, PA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support accounts payable processing, including invoice entry, vendor records, payment preparation, and discrepancy research.
- Assist with accounts receivable functions, including billing, payment posting, account reconciliation, and deposit preparation.
- Provide professional customer service support for billing questions, payment inquiries, account balances, and credit card payments.
- Maintain accurate accounting records and assist with routine reporting and month-end accounting activities.
- 1 to 2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or a related finance role.
- Strong understanding of basic accounting principles and financial recordkeeping.
- Experience processing invoices, payments, account reconciliations, and billing records.
- Proficiency with Microsoft Excel and general accounting software.
- Strong attention to detail, accuracy, organization, and time management skills.
- Ability to manage multiple priorities in a fast-paced office environment.
- Professional written and verbal communication skills.
- Comfortable assisting customers over the phone in a courteous and helpful manner.
Preferred Qualifications
- Prior experience supporting both accounts payable and accounts receivable functions in an office environment.
- Experience researching invoice discrepancies, payment issues, or outstanding account balances.
- Familiarity with month-end accounting support and routine financial reporting.