We are seeking a detail-oriented and tech-savvy Billing Coordinator to support our accounting and operations teams. This role is ideal for someone who is highly organized, comfortable working with numbers, and experienced with modern billing and accounting software. The Billing Coordinator will handle daily invoicing, payment processing, data accuracy, and customer account communication while ensuring all billing activities are completed on schedule.

Key Responsibilities
• Prepare, review, and process invoices accurately and in a timely manner
• Manage customer accounts, billing schedules, and recurring charges
• Enter, update, and reconcile billing data in QuickBooks, Salesforce, and related systems
• Verify pricing, contract terms, and supporting documentation before issuing invoices
• Track outstanding balances and support accounts receivable follow-up
• Respond to billing inquiries from internal teams, vendors, and customers
• Generate billing reports, account summaries, and month-end documentation
• Assist with credit memos, adjustments, and data corrections
• Maintain organized digital records and ensure compliance with internal controls
• Support process improvements, documentation updates, and workflow efficiencies
• Collaborate with operations, sales, and finance to resolve discrepancies and ensure accurate billing

Required Qualifications
• Minimum of 2 years of experience in billing, accounts receivable, accounting support, or similar administrative functions
• Proficiency with QuickBooks for invoicing, reporting, and account maintenance
• Experience using Salesforce or similar CRM systems
• Strong Excel skills including sorting, filtering, and basic formulas
• High attention to detail with strong accuracy in data entry and financial documentation
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines in a fast-paced office environment
• Strong problem-solving skills and comfort researching discrepancies
• Ability to maintain confidentiality with financial and customer information

Preferred Qualifications
• Experience with additional billing and accounting platforms such as Bill.com, NetSuite, SAP, or Stripe
• Familiarity with customer contracts, purchase orders, or service agreements
• Previous experience in a service-based, project-based, or subscription-based billing environment
• Associate degree in Accounting, Business Administration, or related field

Ideal Candidate Traits
• Extremely detail-oriented and reliable
• Comfortable working with numbers and financial data
• Strong communicator who can collaborate across departments
• Able to identify errors quickly and take initiative in resolving them
• Organized, efficient, and able to work independently with minimal supervision

Schedule and Work Environment
This is an onsite position, Monday through Friday. Candidates must be local and able to work on location full-time.

Please submit your official resume- not your Linked In automatic resume. Please make sure it is up to date with your current location and most recent experience. Out of are candidates will not be contacted or reviewed.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.