Accounting Specialist (AP/AR & Payroll Support)

Location: Onsite | Monday–Friday, 8:30 AM–5:30 PM

We are seeking a detail-oriented Accounting Specialist to support our Accounts Payable, Accounts Receivable, and Payroll functions. This role plays a key part in maintaining accurate financial records while providing responsive, professional communication with vendors and customers. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, fully onsite office environment.

Key Responsibilities

Accounts Payable

Enter and update vendor invoices in Sage 50 within required timeframes

Prepare payment checks and related reports accurately and on time

Respond to vendor inquiries and resolve issues to satisfaction

Accounts Receivable

Enter sales invoices into Sage 50 and distribute invoices to customers

Process daily cash receipts, including checks, wire transfers, and miscellaneous payments

Perform bank and credit card reconciliations

Collections

Monitor aged receivables and send customer statements

Communicate with customers via phone and email to collect outstanding balances

Payroll Support

Assist the Accounting Manager with payroll processing

Verify overtime and PTO for accuracy

Filing & Office Support

Maintain organized vendor files and invoice records

Lift and carry filing boxes up to 10 lbs as needed

Provide general office support for seminars or special events when required

Qualifications

Bachelor’s degree in Accounting (required)

3–5 years of accounting experience preferred

Strong proficiency in Microsoft Word and Excel

Experience with Sage 50 is a plus but not required

Excellent interpersonal and communication skills

High level of accuracy, organization, and follow-through

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.