Accounts Receivable / Accounts Payable Specialist

We’re looking for a detail-driven AR/AP Specialist who keeps cash flowing, vendors paid, and data clean—while helping us continuously improve how we work in SAP Business One and EDI. If you enjoy turning complexity into crisp numbers and efficient workflows, you’ll thrive in this role.

Accounts Receivable
Review, process, and post customer invoices, credit memos, and incoming payments (ACH, wire, check, credit card); apply payments daily.
Create and transmit EDI invoices; troubleshoot and resolve transmission errors with customers and our EDI provider.
Send customer statements, manage collections follow-ups, and escalate per policy for invoices 31+ days past due.
Research and resolve short pays, deductions, and unapplied cash with clear documentation; partner closely with Sales and Account Managers.
Maintain customer master data (terms, contacts, tax-exempt certificates) and complete the annual exemption audit.

Accounts Payable
Collect, review, and post vendor invoices with accurate coding (vendor, item, date, GL, allocations); perform 3-way match as applicable.
Prepare weekly credit card payments, record daily outgoing payments, and reconcile credit cards.
Review vendor statements weekly; resolve discrepancies, duplicates, and credits.
Maintain vendor master data and W-9s; monitor the AP inbox and respond within 1 business day.
Apply landed costs for international shipments and maintain the landed-cost tracking sheet.
Month-End & Controls
Assist with month-end close (accruals, reconciliations, schedules) and attend monthly reviews with Account Managers.
Follow approval thresholds for credit memos and payment exceptions.
Adhere to PCI-compliant procedures when processing customer credit cards.

What Success Looks Like
Past-due AR over 30 days maintained at =1% of total AR through proactive collections and cross-functional partnership.
99% invoice accuracy across EDI and non-EDI customers.
Payments applied within 1 business day of receipt.
Bank and credit card reconciliations completed by Business Day 1; month-end close tasks completed by Business Day 3.
Landed cost entries posted within ±0.5% variance and tracking maintained accurately.

Minimum Qualifications
3+ years of experience in Accounts Receivable and/or Accounts Payable (distribution, CPG, or inventory environment preferred).
Experience working in an ERP system (SAP Business One preferred) and strong Excel skills (lookups, pivots, SUMIFS).
Working knowledge of GAAP fundamentals related to AR, AP, month-end close, and GL structure.
EDI billing experience, including setup and error resolution.
Exposure to Sales & Use Tax; willingness to complete annual certification.
Experience with landed cost allocations and 3-way match.
Strong follow-through, clear written communication, and ability to manage multiple deadlines.
Interest or experience in process improvement and automation (templates, macros, ERP queries).

Tools You’ll Use
SAP Business One, EDI platforms (e.g., SPS Commerce), Excel/Google Sheets, corporate card portals, and banking platforms.



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.