Accounting Analyst
Status: Open
Employment Type: Direct Hire
Experience Level: 3–5 Years
About the Role

Looking for an Accounting Analyst to serve as the backbone of our day-to-day Accounts Receivable and Accounts Payable operations. In this role, you’ll ensure cash is flowing, vendors are paid accurately and on time, and financial data stays clean and reliable.
You’ll also play a key role in improving processes within SAP Business One and our EDI environment. If you enjoy turning complexity into clear numbers, efficient workflows, and continuous improvement, you’ll thrive here.

Key Responsibilities
Accounts Receivable


Review, process, and post customer invoices, credit memos, and incoming payments (ACH, wire, check, credit card).


Apply incoming payments daily with accuracy and timeliness.


Create and transmit EDI invoices; troubleshoot and resolve transmission errors with customers and EDI partners.


Send customer statements, manage collections follow-ups, and escalate past-due invoices per company policy.


Research and resolve short pays, deductions, and unapplied payments with clear documentation; partner closely with Sales and Account Management.


Maintain customer master data, including tax-exempt certificates, terms, and contacts; complete annual exemption audits.


Accounts Payable


Collect, review, and post vendor invoices with proper coding, dates, and GL allocations; perform three-way matching as applicable.


Prepare weekly credit card payments, record daily outgoing payments, and reconcile credit card activity.


Review vendor statements weekly and resolve discrepancies, duplicates, or missing credits.


Maintain vendor master data and W-9 documentation; monitor the AP inbox and respond within one business day.


Apply landed costs for international shipments and maintain accurate landed cost tracking.


Month-End & Controls


Assist with month-end close activities, including accruals, reconciliations, and schedules.


Participate in monthly reviews with Account Managers.


Adhere to approval thresholds for credit memos and payment exceptions.


Follow PCI-compliant procedures when processing customer credit card transactions.



What Success Looks Like


Past-due receivables over 30 days remain at or below established targets through proactive collections and collaboration.


Invoice accuracy of 99% across EDI and non-EDI customers.


Payments applied within one business day of receipt.


Bank and credit card reconciliations completed by the first business day of the month.


Month-end close tasks completed by the third business day.


Landed cost entries posted accurately with minimal variance and up-to-date tracking.



Minimum Qualifications


3+ years of experience in Accounts Receivable and/or Accounts Payable; distribution, CPG, or inventory environments preferred.


Experience working in an ERP system (SAP Business One strongly preferred).


Strong Excel skills, including lookups, pivot tables, and SUMIFS.


Working knowledge of GAAP principles related to AR, AP, month-end close, and GL structure.


EDI billing experience, including setup and error resolution.


Exposure to Sales & Use Tax; willingness to complete annual certification.


Experience with three-way matching and landed cost allocations.


Strong organizational skills, attention to detail, and the ability to manage multiple deadlines.


Interest in process improvement and automation

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.