We are looking for a highly organized and detail-oriented Accounting Administrator to join our Sales and Operations team. Reporting to the Operations Manager, this position is responsible for supporting daily accounting and administrative tasks, ensuring accuracy and efficiency across a variety of financial functions. The ideal candidate is proactive, communicative, and able to work both independently and collaboratively in a fast-paced environment.

Main Responsibilities:

Analyze and manage Certificate of Analysis reports internally and share appropriate information with external customers

Manage request and receipt of Bills of Lading, In/Out Bound records, and related reporting

Provide updates to vendors on future pay dates

Analyze and approve customer invoices

Analyze and manage pending warehouse and freight invoices

Manage and contact customers regarding past-due payments

Manage Accounts Receivable (AR) report and collaborate with Operations regarding purchase orders on hold due to lack of payment

Manage and analyze credit setup for new customers, including reviewing credit references and assigning credit limits

Secondary Responsibilities:

Analyze warehouse costing

Manage and follow up with collections

Email and file customer invoices

Manage and approve warehouse invoices

Obtain freight quotes

Process and manage customer orders

Set up new customers with ACH

Generate FedEx labels and schedule pickups

Manage and follow up on retests with outside labs

Support the Administrative Assistant position as needed

Complete other duties at the discretion of management

Requirements:

Bachelor’s Degree preferred

3+ years of experience in a similar role or a sales support function

Extremely organized with excellent communication and interpersonal skills

Self-motivated and adaptable to change

Proficient in Microsoft Excel, Word, and Outlook

Experience with GreenRope or similar Customer Relationship Management software

Ability to work independently and collaboratively with cross-functional teams and external partners

Strong attention to detail and follow-through

Ability to work under pressure and meet deadlines with minimal supervision

Skilled in prioritizing tasks to meet shifting demands

If you're a motivated, detail-oriented professional looking to make an impact within a supportive and dynamic environment, we’d love to hear from you. Please submit your resume and a brief cover letter to apply.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.