Role Overview
Process and manage invoices, payments, and expense reimbursements across multiple entities within a fast-paced healthcare environment. Your role will ensure accuracy, timely processing, and compliance with internal controls—all while maintaining strong vendor and internal customer relationships.

Key Responsibilities
Invoice Management
Receive, review, and code vendor invoices; match to purchase orders and delivery receipts
Enter invoices into the accounting system; route for approvals as needed
Payment Execution
Prepare payment runs (checks, ACH, wires); upload payment files to banks or systems
Initiate and track employee expense reimbursements and corporate credit card reconciliation
Vendor & Account Reconciliation
Resolve invoice discrepancies and vendor inquiries
Reconcile vendor statements and AP sub-ledgers to the General Ledger
Month & Year-End Support
Close out AP for month-end and assist with audit documentation (e.g., 1099 prep)
Records Maintenance
Maintain accurate AP aging reports, vendor files, and documentation retention
Update vendor setups, including W-9s and ACH info

Education:
High school diploma required; Associate’s or Bachelor's preferred
Experience:
1–3 years of Accounts Payable or related accounting experience; healthcare background a plus

Technical Skills:
Proficiency in AP/accounting software (e.g., Sage preferably)

Soft Skills:
Excellent attention to detail, strong organizational skills, and ability to meet deadlines
Effective communication for vendor and internal coordination

Preferred Qualifications
Experience in healthcare, managed care, or medical accounts payables
Familiarity with high-volume invoice processing
Knowledge of company policy and regulatory compliance

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.