We are seeking a detail-oriented and dependable Accounts Receivable Specialist/Bookkeeper to join our team. In this role, you will be responsible for managing billing, payments, and bookkeeping functions that help keep the firm operating efficiently. You will work closely with attorneys and staff to ensure client accounts are accurate and up to date. This position also includes occasional administrative support to help maintain smooth office operations.

Direct hire
Full-time
On-site
Winter Park, FL 32789
70,000 USD yearly


Key Responsibilities

Prepare and send client invoices
Track, monitor, and follow up on outstanding payments
Record payments and reconcile client accounts
Manage billing processes, including:
Scheduling time with six attorneys to review monthly time entries
Reviewing entries to determine billable time
Drafting invoices and presenting them to attorneys for final approval
Following up with clients via phone and email to collect outstanding balances (scripts provided)
Conducting collections efforts in a professional, pleasant, but firm manner
Assist with bank reconciliations and month-end reporting
Collaborate with team members to resolve billing questions or discrepancies
Provide occasional administrative support to ensure efficient office operations

Qualifications

Experience in accounts receivable, bookkeeping, or accounting (law firm experience is a plus but not required)
Proficiency with QuickBooks or similar accounting software and Microsoft Excel
Strong attention to detail and excellent organizational skills
Clear communication skills and a collaborative, team-oriented attitude
Logical thinker with strong problem-solving abilities
Ability to work independently with minimal supervision while remaining accountable
Strong time management and prioritization skills
Ability to thrive in a fast-paced environment
Professional and courteous when interacting with clients, including in collections situations

Benefits

Health, dental, and vision insurance
401(k) retirement plan
Life insurance, short-term disability, and long-term disability insurance (no cost to the employee)
3 weeks of paid time off (PTO)
Friendly and supportive small-office environment
Competitive salary based on experience
Convenient Winter Park location with easy access to shops and restaurants
Opportunities for professional growth within the firm

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.