We’re seeking a reliable, detail-oriented Administrative Assistant with strong Accounts Receivable/Accounts Payable experience to join our team in a polished, professional, and conservative office environment. This full-time role offers a steady Monday–Friday, 8:00 AM to 5:00 PM schedule.
As the first point of contact for clients and applicants, and a key part of our accounting workflow, you’ll support both front office operations and back-end financial processes. If you are organized, personable, and skilled in Excel and accounting software, we’d love to hear from you.
Key Responsibilities
Receptionist Duties
• Greet visitors, applicants, and clients with professionalism and warmth
• Answer multi-line phones and route calls appropriately
• Assist applicants with paperwork and application procedures
• Handle general filing and administrative support tasks
Accounts Receivable (AR)
• Calculate outstanding debts and credits
• Process payments and apply to accounts
• Issue and track credit memos
Accounts Payable (AP)
• Record job hours and prepare related billing
• Input billing data into Excel spreadsheets
• Generate and issue invoices
Office & Administrative Support
• Provide executive and clerical support to business operations leadership
• Maintain organized records for vendors, equipment, and transactions
• Perform general office upkeep and support cross-functional needs
Skills & Qualifications
• Must have prior AR/AP experience with basic accounting math and balancing practices
• Intermediate proficiency in Microsoft Excel: data entry, AutoSum, insert lines, add/rename pages, copy & paste
• Proficient in Microsoft Word and accounting software
• Strong clerical, typing, and organizational skills
• High school diploma or equivalent required
• Excellent communication and interpersonal abilities
• Dependable, punctual, and professional in appearance and conduct
• Ability to multitask, stay organized, and work independently
• Customer-service focused, with a positive and respectful attitude

If you're hardworking, trustworthy, and looking to grow in a stable, respectful environment—apply today and become an essential part of our team.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.