Job Summary Preferred Qualifications
A well-established construction company in Kirkland, WA is seeking an experienced AP Specialist to join its accounting team on a direct hire basis. This is a strong opportunity for an accounts payable professional who enjoys working in a project-based environment where accuracy, follow-through, and teamwork are valued.
The AP Specialist will manage day-to-day invoice processing, vendor payments, subcontractor documentation, and job-costing support while partnering closely with project managers, vendors, subcontractors, and internal accounting staff. This role is ideal for someone who is detail-oriented, dependable, and comfortable taking ownership of the accounts payable process.
The company offers a collaborative team environment, supportive leadership, long-term stability, and opportunities for continued growth within the accounting organization. Candidates who enjoy construction accounting, vendor relationships, and keeping projects moving smoothly will find this to be a rewarding opportunity.
Key Responsibilities
- Process a high volume of vendor and subcontractor invoices accurately and efficiently.
- Review, code, and match invoices to purchase orders, contracts, receiving documents, jobs, projects, cost codes, and general ledger accounts.
- Prepare weekly check runs, ACH payments, and electronic payments while maintaining accurate vendor files and W-9 documentation.
- Reconcile vendor statements, research discrepancies, and communicate with vendors regarding invoices, payments, and account questions.
- Partner with Project Managers and Project Accountants to resolve invoice, job-costing, retainage, and documentation issues.
- Assist with lien releases, conditional and unconditional waivers, subcontractor documentation, AP reconciliations, month-end close, and audit support.
Required Qualifications and Skills
- Manage day-to-day accounts payable processing for vendor and subcontractor invoices.
- Support construction job costing by coding invoices to the correct job, project, cost code, and general ledger account.
- Coordinate payment processing, vendor reconciliations, retainage tracking, and subcontractor documentation.
- Work closely with project managers, project accountants, vendors, and subcontractors to resolve AP and billing issues.
- 2+ years of accounts payable or accounting experience required.
- 3 to 5 years of related experience preferred based on the level of the role.
- Strong understanding of invoice processing, approvals, coding, vendor reconciliation, and payment workflows.
- Experience with job costing, project accounting, or construction-related accounts payable preferred.
- Proficiency with accounting or ERP software required.
- Strong Excel skills, including sorting, filtering, and basic formulas.
- Excellent attention to detail, accuracy, organization, and time-management skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- Professional communication skills with vendors, subcontractors, project managers, and internal accounting teams.
- Ability to identify discrepancies, research issues, and follow through to resolution.
Compensation and Benefits
- $30 to $36 per hour, depending on experience.
- Medical, dental, and vision insurance.
- 401(k) with company match.
- Paid time off and holidays.
- Professional development opportunities.
- Collaborative team environment.
- Opportunity for long-term growth within the accounting organization.
- Construction industry accounts payable experience.
- Experience processing construction subcontractor invoices.
- Familiarity with purchase orders, change orders, lien waivers, lien releases, retainage, and progress billing.
- Experience with certified payroll documentation or vendor and subcontractor compliance.
- Experience using construction ERP or construction accounting software.
Equal Opportunity Employer / Disabled / Protected Veterans
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