Job Summary
We are seeking an experienced AP Specialist for a direct hire opportunity in Santa Clara, CA. This role is ideal for an accounting professional with strong full-cycle accounts payable experience, excellent attention to detail, and the ability to manage vendor relationships in a fast-paced engineering services environment.
The AP Specialist will play a key role in supporting accurate financial operations by processing invoices, maintaining vendor records, managing weekly payments, reconciling statements, and supporting purchase order and expense activity. This is a strong opportunity for a detail-oriented accounts payable professional who enjoys working with supportive leadership, collaborative teams, and a stable business environment where accuracy, accountability, and continuous improvement are valued.
Key Responsibilities
- Manage full-cycle accounts payable processing, including voucher entry, invoice review, coding support, and payment preparation.
- Verify invoice accuracy, match documentation, and ensure payments are processed in accordance with purchasing policies and timelines.
- Maintain vendor records, including contact details, W-9 documentation, banking information, and payment preferences.
- Communicate with vendors to collect required documentation, resolve payment questions, and address discrepancies.
- Reconcile vendor statements, maintain accurate AP aging reports, and support month-end documentation.
- Process expense reports, update vendor and merchant accounts, and review purchase order records and open PO balances.
Compensation and Benefits
- Direct hire opportunity.
- Salary range: $65,000 to $75,000 per year.
- Location: Santa Clara, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage full-cycle accounts payable processes from invoice entry through weekly payment processing.
- Maintain vendor documentation, banking information, and accurate AP records.
- Reconcile vendor statements, resolve discrepancies, and maintain AP aging documentation.
- Review purchase order activity, open PO balances, and expense report processing.
- 3-5 years of accounts payable experience, preferably in a professional services, engineering services, or project-based business environment.
- Strong knowledge of invoice processing, vendor maintenance, payment processing, purchase orders, and expense reporting.
- Ability to reconcile vendor statements and identify discrepancies with accuracy and urgency.
- Proficiency with accounting systems, spreadsheets, and general business software.
- Strong attention to detail, organization, and follow-through.
- Professional communication skills with the ability to work effectively with vendors, internal departments, and finance team members.
- Ability to manage deadlines, prioritize tasks, and maintain accurate records in a high-volume AP environment.
Preferred Qualifications
- Experience supporting accounts payable in an engineering services, construction, consulting, or project-driven environment.
- Familiarity with purchase order matching, vendor compliance documentation, and AP aging report maintenance.
- Intermediate Excel skills, including sorting, filtering, and basic reconciliation support.
- Experience working with ERP or accounting software systems.