Accounts Payable Construction Industry Experience Required.
Experience with Sage 300 CRE (Timberline) is required.

The Accounts Payable duties will include accounts payable, reconciling accounts, and other duties as assigned, must be able to work independently and with the highest levels of integrity. Cross training in all areas of the accounting department will be implemented.

To be successful as a Accounts Payable Clerk you should have exceptional accounting skills and knowledge of relevant industry regulations.

Accounts Payable Responsibilities:

· Receiving and processing invoices for payment including verifying information against purchase orders, tracking lien waivers, retention payments, and other Subcontractor requirements

· Responsibility for performance of weekly check run, averaging 20 to 40 checks per week

· Reconcile multiple credit card accounts with three main credit cards, each with a high volume of transactions including performance of the monthly reconciliation

· Monitoring AP Aging to ensure payments are up-to-date and the company is taking advantage of early pay discounts when available

· Assisting in responding to and solving accounts payable inquiries and discrepancies

· Verifying and adding new vendors into the Sage 300 CRE software (Timberline)

· Assisting with accounts payable reconciliations as part of month-end close

· Provide administrative support to maintain detailed records

· Collecting lien releases for Account Receivable, to ensure prompt payment from our customers.

· Reconciling lien releases to the AP Aging by Job to ensure completeness monthly. Additionally, ensuring if Joint Checks are issued the fund can be passed through to the Vendor.

· Reconciling the Joint check account and Vendor statements.

· Recording all reoccurring Loans Payment, Credit Card Payment, Automatic withdrawals, etc. by the day the payment transacts the bank.

· Co-ordinating PO process with project managers, so that all AP Invoices arrive with PO number on the invoice are approved and coded per the PO.

· Creating and maintaining a “Pay when Paid” process for each vendor Prelim a Job

· Projecting the cash requirements on a weekly basis.

· Maintaining electronic Jobs folders with material and sub invoices.

· Co-ordinating with Vendor\Subcontractor Broker’s to update expired Certificates of Insurance.

· Collecting/Confirming Subcontractor Compliance items before issuing payment. (LCP, Union Clearance, Cert PR, etc.)

· Collecting/Confirming OCIP requirements (Billings and Payroll) from Subcontractors prior to issuing payment

· Identifying new Vendor\Subcontractors on a Job and coordinating with AR to ensure contract compliance.

· Recording all AP Invoices for the prior month within 5 days of the month end.

· Insurance.

· Communicating with all departments to ensure smooth process.

· Supporting the formulation and implementation of control systems within the organization.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.