Job Summary
We are seeking an experienced AP/AR Specialist for a direct hire opportunity in Irvine, CA. This role is ideal for a detail-oriented accounting professional who enjoys owning full-cycle accounts payable and accounts receivable processes while supporting accurate financial reporting and healthy cash flow.
The AP/AR Specialist will work closely with internal teams, vendors, and customers to ensure invoices, payments, reconciliations, and account activity are handled accurately and on time. This is a strong opportunity for someone who values stability, professional teamwork, supportive leadership, and a collaborative accounting environment where accuracy, integrity, and process improvement are valued.
Key Responsibilities
- Manage full-cycle accounts payable, including invoice processing, coding, approvals, 3-way matching, vendor statement reconciliation, and payment runs.
- Handle accounts receivable functions, including customer invoicing, payment application, account reconciliation, collections follow-up, credit memos, refunds, and billing adjustments.
- Monitor AP and AR aging reports, resolve discrepancies, and communicate professionally with vendors, customers, and internal departments.
- Reconcile bank statements and general ledger accounts related to AP and AR activity.
- Assist with month-end and year-end close processes, reporting, audit documentation, and compliance with company policies, GAAP, and internal controls.
- Identify opportunities to improve AP/AR processes, accuracy, efficiency, and reporting.
Compensation and Benefits
- Salary range: $52,000 to $62,400 per year.
- Job type: Direct hire.
- Location: Irvine, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage full-cycle accounts payable and accounts receivable functions.
- Prepare payment runs, process invoices, apply customer payments, and reconcile accounts.
- Support month-end close, reporting, audits, and AP/AR analysis.
- Communicate with vendors, customers, and internal teams to resolve billing, payment, and account discrepancies.
- Minimum 5 years of experience in accounts payable, accounts receivable, or a combined AP/AR role.
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
- Strong understanding of basic accounting principles, full-cycle AP/AR processes, GAAP, and internal controls.
- Experience with accounting or ERP software such as QuickBooks Online, QuickBooks Desktop, or NetSuite.
- Strong Microsoft Excel skills, including pivot tables, VLOOKUP, XLOOKUP, formulas, and spreadsheet analysis.
- Familiarity with Microsoft Office Suite, including Word and Outlook.
- High level of accuracy, attention to detail, organization, and time management.
- Ability to work independently, manage deadlines, and prioritize work in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong problem-solving ability, integrity, confidentiality, and interpersonal skills.
Preferred Qualifications
- Experience with electronic payment platforms, including ACH and wire transfers.
- Experience with AP automation tools such as Bill.com, Coupa, or Concur.
- Knowledge of multi-entity or multi-currency accounting.
- Prior experience supporting internal or external audits.
- Familiarity with SOX compliance or related internal control environments.