The AP/AR Coordinator ensures timely and accurate processing of invoices, payments, receivables, reporting, and financial documentation. This position works closely with vendors, customers, and internal departments to maintain exceptional financial accuracy and support the smooth running of day-to-day accounting operations.

Local candidates only as this is a 100% onsite role!

Key Responsibilities
Accounts Payable

Process vendor invoices, ensuring accurate coding, approvals, and timely entry into the accounting system
Prepare weekly check runs, ACH payments, and vendor reimbursements
Reconcile vendor statements and resolve invoice discrepancies
Maintain vendor records, contracts, and compliance documentation
Assist with month-end accruals, expense allocations, and AP aging reports

Accounts Receivable

Generate and send customer invoices according to billing schedules or project milestones
Apply customer payments (ACH, checks, credit card) accurately and promptly
Monitor AR aging and conduct regular follow-ups on past-due accounts
Research and resolve billing questions or payment discrepancies
Prepare weekly AR summaries for management

General Accounting Support

Assist with month-end close: reconciliations, journal entries, aging reviews, and reporting
Support audits by gathering documentation and answering financial queries
Maintain organized digital and physical accounting files
Assist with financial reporting, data entry, and spreadsheet updates
Support the Controller and accounting team with ad-hoc tasks and special projects

Vendor & Customer Communication

Serve as a primary point of contact for vendor and customer billing inquiries
Build positive working relationships by providing courteous, timely support
Collaborate with internal teams (operations, project managers, sales, etc.) to ensure accurate billing and cost tracking


Required Qualifications

3–5 years of experience in AP, AR, or full-cycle accounting support
Proficiency with accounting systems (e.g., QuickBooks, Sage, NetSuite, Viewpoint, Acumatica, or similar)
Strong Excel skills (VLOOKUP, pivot tables, sorting/filtering)
Excellent attention to detail and strong organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Strong written and verbal communication skills
Basic understanding of GAAP principles
High level of accuracy, integrity, and dependability


Preferred Qualifications

Experience in construction, professional services, or manufacturing environments
Experience with job cost tracking or project-based billing
Familiarity with lien releases, progress billing, or compliance docs
Experience supporting audits or financial reviews

How to Apply
Please send your résumé with your current location and most recent experience! Local candidates only as this is a 100% onsite role!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.