Job ID: 1789495
Reference Code: DI-Operations-Coordinator
Job Summary
We are seeking an Operations Coordinator for a direct hire opportunity in Burbank, CA with a mission-driven nonprofit organization in the charitable and education-focused space. This full-time administrative support role is ideal for an organized, detail-oriented professional with 1 to 2 years of experience who enjoys supporting human resources, finance, and day-to-day operations in a collaborative environment.
The Operations Coordinator will work closely with leadership across Human Resources and Finance & Operations, helping maintain accurate records, support employee processes, coordinate bookkeeping activities, assist with vendor and contract administration, and keep internal systems and resources organized. This is a great opportunity for someone who values meaningful work, strong teamwork, supportive leadership, and the chance to contribute to an organization focused on community impact.
The ideal candidate is professional, confidential, customer service oriented, and comfortable balancing multiple priorities while communicating with employees, vendors, candidates, and internal stakeholders.
Key Responsibilities
- Provide administrative and project support to Human Resources, including new hire onboarding, employee file maintenance, HRIS updates, interview scheduling, time off administration, and policy support.
- Support finance functions such as bookkeeping, accounts payable, accounts receivable, cash disbursements, reimbursements, check printing, and preparation of financial documents.
- Maintain accurate physical and digital records, including HR files, financial records, fixed asset records, contracts, vendor documentation, and audit materials.
- Assist with operations tasks, including IT coordination, employee system setup, office organization, mail, deliveries, equipment tracking, inventory support, and Salesforce data uploads.
- Serve as a professional liaison with employees, applicants, vendors, school or program stakeholders, and event attendees while supporting timely communication and follow-up.
- Help coordinate internal meetings, employee events, recognition activities, special projects, and other administrative needs across HR, finance, and operations.
Compensation and Benefits
- Salary: $45,000 to $50,000 per year.
- Job Type: Direct hire.
- Position Status: Full-time.
- FLSA Status: Non-exempt.
- Location: Burbank, CA.
- Work Environment: Office environment with possible quarterly travel to partner schools or clients throughout Los Angeles County. Occasional travel outside Los Angeles may be required.
- Reliable transportation to and from work is required. Occasional work-related errands may be assigned, and mileage will be reimbursed.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support HR administration, onboarding, employee records, HRIS updates, interview coordination, time off tracking, and policy documentation.
- Assist with bookkeeping, reimbursements, vendor coordination, financial statement drafts, audit preparation, and accounting record maintenance.
- Coordinate operational support, including IT setup, equipment tracking, inventory processes, Salesforce data uploads, vendor contracts, and office administration.
- Maintain confidential records and communicate professionally with employees, vendors, applicants, and internal stakeholders.
- Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field required.
- At least 1 year of relevant administrative, HR, finance, operations, or office support experience required.
- Additional years of experience may be substituted in lieu of up to 2 years of the required education.
- Intermediate to strong proficiency with Microsoft Word, Microsoft Excel, and Google Suite required.
- Ability to learn and use systems such as ADP, QuickBooks, Salesforce, HRIS platforms, timekeeping systems, and internal databases.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks, manage deadlines, and maintain accurate records.
- High attention to detail, professionalism, integrity, discretion, and confidentiality.
- Customer service oriented with the ability to handle sensitive, difficult, and confidential situations appropriately.
- Flexible, coachable, collaborative, proactive, and comfortable multitasking in a mission-driven environment.
- Ability to work independently while coordinating effectively with leadership, employees, vendors, and stakeholders.
Preferred Qualifications
- Nonprofit experience preferred.
- Experience with ADP, QuickBooks, and/or Salesforce preferred.
- Experience supporting HR, finance, or operations functions in an education, nonprofit, charitable, or community-focused organization is a plus.