Job Role Description

Construction & Skilled Trade > Maintenance Planner / Scheduler

Salary National Average

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Short Description:

A Maintenance Planner / Scheduler is responsible for developing and coordinating maintenance plans to ensure efficient and timely upkeep of equipment, machinery, and facilities. They schedule work orders, allocate resources, and prioritize tasks to minimize downtime and support production goals. The role involves collaborating with maintenance, operations, and engineering teams to track progress, monitor performance, and optimize maintenance workflows. Maintenance Planners / Schedulers help improve operational efficiency, equipment reliability, and overall maintenance effectiveness. Strong organizational, planning, and communication skills are essential for success in this role.

Duties / Responsibilities:

  • Develop, maintain, and optimize preventive and predictive maintenance schedules for equipment and facilities
  • Coordinate and plan maintenance activities with operations, engineering, and maintenance teams to minimize downtime
  • Analyze maintenance history and equipment performance data to identify trends and optimize scheduling
  • Prepare and distribute work orders, ensuring all necessary resources, tools, and parts are available for maintenance tasks
  • Monitor completion of maintenance tasks and update records in computerized maintenance management systems (CMMS)
  • Collaborate with maintenance supervisors and technicians to prioritize work based on operational needs and safety requirements
  • Assist in budget planning, resource allocation, and spare parts inventory management for maintenance operations
  • Ensure all maintenance planning activities comply with safety regulations, company policies, and industry standards
  • Support continuous improvement initiatives by analyzing workflow, identifying bottlenecks, and recommending process enhancements
  • Communicate effectively with internal teams and vendors to ensure timely completion of maintenance projects

Skills / Requirements / Qualifications

  • Education: Bachelor’s degree in Mechanical, Electrical, Industrial, or Facilities Engineering, or related field preferred; technical certifications advantageous
  • Experience: 2–5 years of experience in maintenance planning, scheduling, or reliability engineering
  • Technical Knowledge: Understanding of maintenance management systems, equipment operations, and preventive maintenance practices
  • Analytical Skills: Ability to analyze maintenance data, identify trends, and make data-driven scheduling decisions
  • Problem-Solving: Skill in resolving scheduling conflicts, prioritizing tasks, and optimizing resource allocation
  • Attention to Detail: Accuracy in planning, documenting, and tracking maintenance activities
  • Communication: Strong verbal and written skills for coordinating with maintenance teams, operations, and management
  • Organizational Skills: Ability to manage multiple maintenance schedules and projects simultaneously while meeting deadlines

Job Zones

  • Title: Job Zone Four: Considerable Preparation Needed
  • Education: Most of these occupations require a four-year bachelor's degree, but some do not. 
  • Related Experience: A considerable amount of work-related skill, knowledge, or experience is needed for these occupations. 
  • Job Training: Employees in these occupations usually need several years of work-related experience, on-the-job training, and/or vocational training.
  • Job Zone Examples: Many of these occupations involve coordinating, supervising, managing, or training others. 
  • Specific Vocational Preparation in years: 2-4 years preparation (7.0 to < 8.0)

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