Benefits

Below is information regarding the benefits plan offered to our associates classified as non-exempt full-time (30 hours or more per week) AppleOne Federal Service Contract Associates while working on an approved Service Contract Labor Standards, (SCLS), formerly known as the McNamara-O'Hara Service Contract Act of 1965 (SCA), applicable federally funded assignment at Department of State (DOS) location. AppleOne will apply an employer paid Health & Welfare contribution for every regular hour worked (up to 40 hours weekly) to the below Aetna Plan. Any leftover monies will be deposited into a 401(k).

Leftover Health & Welfare dollars may be used to cover the cost of premiums for any eligible dependents added to the plan. Premiums will initially be paid by associates through payroll deductions. Monthly reports will calculate the total deductions taken for dependent coverage as well as the amount of Health & Welfare dollars remaining after the Employee Only premium is paid. If the remaining dollars are less than the total paid in deductions, all remaining dollars will be paid as a taxable employer contribution via direct deposit. Employer contributions will not exceed the amount of the deductions in the prior month. If the remaining dollars exceed the deductions taken, any amount beyond the deduction total will be deposited to the 401k account.

Employees may also contribute a portion of their paycheck to their own “employee” contribution with no match. Please see the Plan Highlights and Summary Plan Description further down below in the 401(k) subsection of this page.

Benefits begin on the first day of the month following one full month worked on the approved SCA applicable federally funded assignment as a full-time (30 hours or more per week) non-exempt AppleOne Federal Service Contract Associate. Prior to the first day benefits begin, all monies will be deposited into a 401(k).

Aetna Benefits Plan

2024 Plan Year

Aetna Plan General Information

• Aetna Plan Coverage Dates and Contact Information – 2024 Plan Year
• Aetna Plan Overview – 2024 Plan Year (SCA applicable)
• Aetna Plan Overview – 2024 Plan Year (SCA Exempt)
• Employee Portal Login (Boon Group) – 2024 Plan Year
• Boon Portal Training Guide Overview

Open Enrollment

• Open Enrollment Letter - 2024 Plan Year (SCA applicable)
• Open Enrollment Letter - 2024 Plan Year (SCA Exempt)
• Open Enrollment Portal Login (Boon Group) – 2024 Plan Years

Additional Plan Information

• Aetna Plan Design & Benefits – 2024 Plan Year
• Aetna Summary of Benefits and Coverage – 2024 Plan Year
• Aetna Supplemental Information – 2024 Plan Years

• Aetna Plan Employee Assistance Plan (EAP)
• HealthiestYou (Telemedicine Benefit)
• ActiveHealth Management (Case Manager for services that need approval)
• Boon (Aetna) Claims Submission
• CVS/Caremark Prescription Reimbursement Claim Form
• COBRA Notice

Waiving Benefits

If you already have major group medical insurance, (i.e. through a spouse or military), it may be possible to waive our group coverage plan and request 100% of the employer paid Health and Welfare (H&W) contribution continue to be placed into the 401(k).

To make this request, please fax or scan and e-mail a copy of your current major group medical insurance card (front and back) along with the Waiver Request Form indicating you are requesting to decline our group plan benefits and that you wish 100% of your employer paid Health and Welfare (H&W) contribution placed into the 401(k). Please note, if approved, a copy of your current valid major group medical insurance card will need to be sent in at least once a year for verification and compliance. If not approved, you will be automatically enrolled in our “Employee Only” Aetna (Major Medical Health) Plan.

• Waiver Request Form - 2023 Plan Year
• Waiver Request Form - 2024 Plan Year

401(k)

Prior to the first day benefits begin, all of the employer paid Health and Welfare (H&W) contribution is placed into a 401(k). You will be notified via email once your account is created. Once your account is created, you should be able to log in and create a user name and password with Empower in order to access your account.

• 401(k) – Empower Disclosure Letter
• 401(k) - Plan Summary Highlights
• 401(k) - Summary Plan Description
• 401(k) - Loan Information
• 401(k) - Participant Fee Disclosure Information
• 401(k) Incoming Direct Rollover Form
• 401(k) - Beneficiary Designation
• 401(k) - Personal Information Change Request Form
• 401(k) – In Service Withdrawal Form

Empower will send you a package in the mail with further information about your investment options. You may log on to the Empower website (below) to check balances, and make revisions to your investment strategy.

www.retiresmart.com

If you require assistance logging in or have questions regarding your account, you may contact Empower directly by calling (800) 743-5274.

A step-by-step guide for the Empower website can be viewed at the following link: RetireSmart Account Access Guide

Please allow two to four weeks from the end of the Payroll Cycle Calendar month to see the deposit of funds the following month.

Extra Benefits

AppleOne does offer additional benefits to our associates on assignment at U.S. State Department locations. Please click on the link below for more information:

• Employee Assistance Program (EAP)
• Optional Voluntary, Supplemental Plans, Products and Programs
• Tickets at Work

D.C. Commuter Benefit Program

As a pre-approved AppleOne Federal Service Contract Associates on assignment at Passport Headquarters in Washington, D.C., you may be eligible to participate in the D.C. Commuter Benefit Program.

There are two (2) options potentially available to you:

• Option one is Metro Commuter Benefits. You will be eligible to receive up to $315 per month for Metro Commuter Benefits which will be funded on a transit card with a vendor selected by AppleOne.
• Option two is Parking Reimbursement. You will be eligible to receive up to $315 per month for parking expenses for purposes related to your job. Receipts must be submitted and processed no later than the 5th of each month for reimbursement. Please email all receipts to XtremeTeam@appleone.com.

Please fill out the Washington D.C. Commuter and Parking Benefits Program form.

Once you enroll and select your option you are locked in until Open Enrollment. You will not be able to make changes until that time.

To register and set up a SmarTrip® card account.

If you have not used Metro or regional transit in 21 days your card will deactivate. You will need to touch your card to a SmarTrip® target at a faregate, fare vending machine or bus farebox to let the system know where to deliver your products. You must then wait one business day if you touched a target at a faregate or fare vending machine or three business days if you touched a target at a bus farebox. If you try to pick up your product at a rail station or bus, and it's not available for you yet, please try again at the same rail station or the same bus line the next business day.

The SmartBenefit website does not allow us to make changes to our account after the 15th of the each Month. New hires and associates on hold status will have to wait to be enrolled or taken off hold until the first of the month (when we are able to make changes) and then will be active the following month after reactivation and enrollment.

Example: New hire date 7/20/2020 will be enrolled on 8/01 and will receive benefits effective 9/01/20. We do reimburse for Metro cost during this time if receipts are submitted and processed on time, (see above).

Instructions on how to use benefits if riding Metro are at the link below: Benefits When Riding Metro How To