Job Role Description

General Office > Senior Data Entry Specialist

Salary National Average

Low Medium High
36520.0000 41920.0000 49160.0000

Change from Previous Year:

+4%

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Short Description:

Operate data entry devices, such as a keyboard or 10-key pad. Duties may include verifying data and preparing materials for printing. May also train lower-level data entry specialists.

Duties / Responsibilities:

  • Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry using keyboards or scanners.
  • Compile, sort, and verify the accuracy of data before entering.
  • Compare data with source documents, or re-enter data in verification format to detect errors.
  • Store completed documents in appropriate locations.
  • Locate and correct data entry errors, or report them to supervisors.
  • Maintains logs of activities and completed work.
  • Select materials needed to complete work assignments.
  • Load machines with required input or output media such as paper, cards, disks, tape, or Braille media.
  • Resolve garbled or indecipherable messages using cryptographic procedures and equipment.

Skills / Requirements / Qualifications

  • Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
  • Speaking: Talking to others to convey information effectively.
  • Time Management: Managing one's own time and the time of others.
  • Service Orientation: Actively looking for ways to help people.
  • Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. Including customer needs assessment, meeting service quality standards, and evaluation of customer satisfaction.
  • Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Computers and Electronics: Knowledge of general office software including MS Word, MS Excel, and MS Outlook.

Job Zones

  • Education: These occupations usually require a high school diploma.
  • Related Experience: Some previous work-related skills, knowledge, or experience is usually needed. 
  • Job Training: Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, salespersons (retail), and tellers.
  • Specific Vocational Preparation in years: 3 months to 1 year of preparation (4.0 to < 6.0)

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