2018 SCALE

Job Descriptions

2018 SCALE

Job Descriptions

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Job Description File Clerk

Short Description:

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Duties / Responsibilities:

  •  Keep records of materials filed or removed, using logbooks or computers.
  •      Add new material to file records or create new records as necessary.
  •      Perform general office duties such as typing, operating office machines, and sorting mail.
  •      Track materials removed from files to ensure that borrowed files are returned.
  •      Gather materials to be filed from departments or employees.
  •      Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  •      Find and retrieve information from files in response to requests from authorized users.
  •      Scan or read incoming materials to determine how and where they should be classified or filed.
  •      Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  •      Assign and record or stamp identification numbers or codes to index materials for filing.

Skills / Requirements / Qualifications

  •      Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  •      Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  •      Speaking — Talking to others to convey information effectively.
  •      Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  •      Time Management — Managing one's own time and the time of others.
  •      Writing — Communicating effectively in writing as appropriate for the needs of the audience.

Job Zones

  •      Title: Job Zone Three: Medium Preparation Needed
  •      Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  •      Related Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
  •      Job Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  •      Job Zone Examples: These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include food service managers, electricians, agricultural technicians, legal secretaries, interviewers, and insurance sales agents.
  •      Specific Vocational Preparation in years: (6.0 to < 7.0)

Job Category


Salary National Average


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