2018 SCALE

Job Descriptions

2018 SCALE

Job Descriptions

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Job Description Data Entry Specialist

Short Description:

Operate data entry device, such as keyboard or 10-key pad. Duties may include verifying data and preparing materials for printing.

Duties / Responsibilities:

  • Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
  •       Compile, sort and verify the accuracy of data before it is entered.
  •       Compare data with source documents, or re-enter data in verification format to detect errors.
  •       Store completed documents in appropriate locations.
  •       Locate and correct data entry errors, or report them to supervisors.
  •       Maintain logs of activities and completed work.
  •       Select materials needed to complete work assignments.
  •       Load machines with required input or output media such as paper, cards, disks, tape or Braille media.
  •       Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.

Skills / Requirements / Qualifications

  •       Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  •       Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  •       Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  •       Speaking — Talking to others to convey information effectively.
  •       Time Management — Managing one's own time and the time of others.
  •       Service Orientation — Actively looking for ways to help people.
  •       Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  •       Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  •       Computers and Electronics — Knowledge of genera office software including MS Word, MS Excel and MS Outlook

Job Zones

  •       Title: Job Zone Two: Some Preparation Needed
  •       Education: These occupations usually require a high school diploma.
  •       Related Experience: Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
  •       Job Training: Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  •       Job Zone Examples: These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, salespersons (retail), and tellers.
  •       Specific Vocational Preparation in years: (4.0 to < 6.0)

Job Category


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