2018 SCALE

Job Descriptions

2018 SCALE

Job Descriptions

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Job Description Payroll Clerk

Short Description:

Compile and record employee time and payroll data. May compute employees’ time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

Duties / Responsibilities:

  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  •       Process paperwork for new employees and enter employee information into the payroll system.
  •       Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  •       Compute wages and deductions, and enter data into computers.
  •       Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
  •       Process and issue employee paychecks and statements of earnings and deductions.
  •       Keep track of leave time, such as vacation, personal, and sick leave, for employees.
  •       Compile employee time, production, and payroll data from time sheets and other records.
  •       Distribute and collect timecards each pay period.
  •       Issue and record adjustments to pay related to previous errors or retroactive increases.

Skills / Requirements / Qualifications

  • Accounting software — Intuit QuickBooks software; Intuit Quicken software
  • Electronic mail software — Email software; Microsoft Outlook; Novell GroupWise
  • Human resources software — ADP Enterprise HRMS; API Navigator; Human Resource MicroSystems HR Entre; Sage Abra HRMS
  • Spreadsheet software — Microsoft Excel
  • Time accounting software — ADP eTIME; Unitime Systems Software; Virtual Software Virtual Timecard; WorkForce Software EmpCenter Time and Attendance
  • Word processing software — Microsoft Word

Job Zones

  • Title: Job Zone Two: Some Preparation Needed
  • Education: These occupations usually require a high school diploma.
  • Related Experience: Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
  • Job Training: Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, salespersons (retail), and tellers.
  • Specific Vocational Preparation in years: (4.0 to < 6.0)

Job Category


Salary National Average

$31010 $37400 $52390

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